Transfers Menu


Activate the Transfers Menu by pressing [F11] or ALT-T.

There are 2 options under the Transfers Menu.


    1)  SACS to SACS

        This option is used to transfer money from one account (SACS) to
        another account (SACS).

        After choosing SACS to SACS, a list of Accounts will be displayed.

            Choose the Account you wish to Transfer FROM.

            Then Enter the $ Amount to transfer.

 
        After entering the $ Amount, a list of Accounts will be displayed.

            Choose the Account you wish to Transfer TO.

 
        After choosing the Account to Transfer TO:

           You may do another Transfer or Press ESC to exit.

    
        NOTES:

        1)  The ACCOUNTS file will NOT be affected by doing a transfer,
            the Original Appropriation $ remains untouched.  A transfer is
            a special kind of transaction.  The amounts of monies that are
            transferred will be reflected in the Transfer Amount column
            on the various reports.

        2)  At the bottom of the screen, [F8] Add Account will add accounts
            to the list of displayed Accounts.
             
        3)  The program will automatically create the Description for
            SACS to SACS transfers.



    2)  Multiple SACS's

        Internal Transfers

        This option is used to transfer money from 1 or more accounts into
        1 or more other accounts.

        Choosing this option will display a list of Accounts.

        Choosing an Account will prompt:

             Increase
             Decrease

        Choosing Increase or Decrease will prompt:

             Increase $ (or Decrease $)

        Entering a $ amount will prompt:

             Description:

        This description will be used for this transaction record only.            
    
        Entering a description will take you back to the list of Accounts
        and you may choose the next Account to Increase or Decrease.

        A TRANSFERS Running Balance will be kept at the bottom of the screen.

        When you are done, press ESC.  If the Running Balance
        does NOT = 0.00 then the program will notify you and prompt:

            Balance is NOT 0, Review Transfers? Yes No

        Choose Yes to edit the existing $ amounts of this set of transfers.
        Choose No and be prompted:

            Balance is NOT 0, Process Transfers Anyway? Yes No

        Choose Yes to accept the Non zero balance and process the Transfers.
        Choose No and be prompted:

            CANCEL CURRENT TRANSFERS? Yes No
 
        Choose Yes to cancel this Transfer session WITHOUT saving.
        Choose No to edit the existing $ amounts of this set of transfers


        External Transfers

        External transfers are single record transfers.  This is used when
        monies are being transferred FROM the District Office or TO the 
        District Office. For instance, you may have a textbook account that
        has been originally appropriated (allocated) $10,000.

        At some point mid-year, the District Office distributes an additional
        $2,000 to your site for textbooks.  This is an external transfer
        FROM the District Office to the site.

        Choose the textbook account and INCREASE it.

        If, on the other hand, the District Office takes money back from 
        your original appropriation, then this would be an external transfer
        TO the District Office from the site.

        In this case, Choose the textbook account and DECREASE it.

	The process:

        Choosing an Account will prompt:

             Increase
             Decrease

        Choosing Increase or Decrease will prompt:

             Increase $ (or Decrease $)

        Entering a $ amount will prompt:

             Description:

        This description will be used for this transaction record only.            
    
        Entering a description will take you back to the list of Accounts
        and you may choose the next Account to Increase or Decrease.

        A TRANSFERS Running Balance will be kept at the bottom of the screen.

        When you are done, press ESC.  If the Running Balance
        does NOT = 0.00 then the program will notify you and prompt:

            Balance is NOT 0, Review Transfers? Yes No

        In the case of an external transfer, since there is only one record,
        the balance will never be 0, therefore, always: 

        Choose No and be prompted:

            Balance is NOT 0, Process Transfers Anyway? Yes No

        Choose Yes to accept the Non zero balance and process the Transfer.
        
   
        NOTES:

        1)  The ACCOUNTS file will NOT be affected by doing a transfer,
            the Original Appropriation $ remains untouched.  A transfer
            is a special kind of transaction.  The amounts of monies that
            are transferred will be reflected in the Transfer Amount column
            on the various reports.

        2)  At the bottom of the screen, [F8] Add Account will add accounts
            to the list of displayed Accounts.