TIP 001: To clear the Master form, press [F10] when in the Master form.
TIP 002: The Exit option on any vertical menu will return to the
Master Form.
TIP 003: Money can be transferred between Accounts by pressing
[F11] Transfer when in the Master form.
TIP 004: Account Balances may be displayed by pressing [F12] Balance
when in the Master form.
From the SubAccount field, [F12] Balance will display
the balance of the SubAccount. Then press [F4]
to scan all the transactions for the SubAccount.
From the PO field, [F12] Balance will display
the balance of an OPEN PO number. Then press [F4]
to scan all the transactions for the OPEN PO.
TIP 005: If you are adding Accounts and you do not know how much has
been appropriated to the account, simply enter 0 (zero) for
the Original Approp $.
There is a simple way of updating these Accounts after you
receive your actual Budget $ amounts.
Press [F8] Accounts
Choose SACS Accounts
Choose Scan
Press [ENTER] to display all accounts
or
Pick an account # and all accounts starting from
the chosen account will be displayed.
Change the Original Appropriations as required.
TIP 006: Account Numbers can also be added directly from the Master form.
(ie, [F8] not required to add Account Numbers)
Simply start entering transactions and the program will prompt
for any necessary information.
TIP 007: When presented with a multiple check list of items, for instance
choosing [F5] Print, Account Detail...after choosing the dates,
a check list of Account numbers is displayed. You may choose
individual items by highlighting the item then pressing [ENTER].
This places a checkmark next to the item. To remove a
checkmark, highlight the item and press [ENTER].
Pressing [SHIFT][F6] will place a checkmark next to all values.
Pressing [SHIFT][F6] again will remove all checkmarks.
When all items have been checked, press [F2] to proceed.
TIP 008: From the Master form, you may choose any of the [F1] through
[F12] options by pressing the [ALT] key and the highlighted
letter.
For instance, from the Master form, press [ALT]F to find records,
same as [F2], or press [ALT]P to print reports, same as [F5].
TIP 009: To refresh the video display (missing background),
press [ESC] or [F10].
TIP 010: To reassure yourself that your data is safe, use
[F6] Utilities and choose Integrity. This will check the
PowerBudget structure and data storage facilities. You may
print the results, or view them on screen. Look at the end of
the report for any reported errors.
TIP 011: If post-dated transactions are entered (ie, the date entered
is LATER than today), be sure to change the TO date
to encompass all desired transactions when printing reports.
TIP 012: Review an OPEN PO, enter the PO No and press [F4]. To see the
totals for the Expended and Encumbered fields, use the following
procedure: After pressing [F4] to bring up a list of records...
Use the Tab key to move into the Expended or Encumbered field.
Press the ALT key to highlight the top menu bar. Use the right
arrow and move to Calculate, use down arrow to Aggregate, use
down arrow to Sum.
When done, a bar will display at the bottom of the records with
the appropriate Sum amount.
Now move the cursor with the Tab key to the other field,
(Expended or Encumbered), and repeat the steps.
TIP 013: When using [F2] to find records, the description field has a
limited display. Highlight the description field and
press [SHIFT][F4] to display the entire field.
TIP 014: To find a transaction based on a description, go to the
Description field and enter a snippet of the description
and press [F2] to find, or [F4] to scan all transactions
whose descriptions contain your request.
TIP 015: Any income (including Abatements) can be entered using one of
three methods;
A) Use [F11] Transfer..Multiple SACS's option.
Treat income as an INCREASE to the Account.
The system will automatically produce a
transaction record with a negative expenditure.
B) Directly enter any income as a transaction with a
negative expenditure.
C) Edit the Original Appropriation $ using
[F8] FPLO Accounts... Edit... Account # and use the
Comments field for audit detail information.
TIP 016: To quickly check the balance of an Open PO, type in the PO #
in the PO field on the Master form, then press [F12] Balance.
Press [F4] to scan the transactions for the Open PO.
TIP 017: For [F2] Find or [F4] Scan, the ALT key will toggle between
the top menu bar and the screen display.
To move between transactions use the
[PageUp] and [PageDown] keys.
TIP 018: Transaction records may be deleted as follows:
[F2] Find... After retrieving one or more records,
use [PageUp]/[PageDown] to move to the
record to be deleted. Highlight the
record and press [ALT] to [DELETE ROW].
You will be prompted to confirm the
deletion.
TIP 019: To start and new year without having to recreate all of your
Accounts, choose [F8] SACS Accounts... New Year.
TIP 020: Use [ALT][ENTER] (hold down the ALT key and press ENTER) to
switch between Full Screen and Window. Use [ALT][TAB] to switch
between active programs. Use [CTRL][ESC] to switch from
Full Screen to Win95/98/NT desktop.
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