Each Account is unique and the program will not allow you put in a
duplicate Account number. The terms "Account" and "Account number"
mean exactly the same thing.
For purposes of school/department budgets, an Account number is
comprised of 9 fields (The Budget Year field plus 8 SACS fields).
Each Account will have:
1) Budget Year Example: 97-98 or 1997-98, etc.
You may use letters or numbers to designate
the Budget Year. You MUST be consistent.
If you have a Budget Year of 97-98 for an
Account and then you use Budget Year 1997-98
(note the extra 19) for another Account, you
have actually created 2 separate budgets.
You may track as many separate budgets as
you wish, however, each separate account
within a budget MUST have identical Budget
Years. Budget Years may be letters or numbers
up to 7 digits.
2) Fund Example: 01, 02, etc.
The actual Fund numbers are the numbers used
by your district. Some types of Funds are
General-Unrestricted, General-Restricted,
Lottery, Donations, etc. Your specific Fund
numbers are supplied by your District Office
or County Accounting Departments. Fund
numbers may be letters or numbers up to 2 digits.
3) Resource Example: 1000, 2000, etc.
The actual Resource numbers are the numbers
used by your district. Some types of Resources
are Instructional Program, School Administration,
Chapter I, etc. Your specific Resource numbers
are supplied by your District Office or County
Accounting Departments. Resource numbers may
be letters or numbers up to 4 digits.
4) Project Year Example: 0, 1, etc.
5) Goal Example: 1000, 2000, etc.
The actual Goal numbers are the numbers
used by your district. Some types of Goals
are Instructional Program, School Administration,
Chapter I, etc. Your specific Goal numbers
are supplied by your District Office or County
Accounting Departments. Goal numbers may
be letters or numbers up to 4 digits.
6) Function Example: 1000, 2000, etc.
The actual Function numbers are the numbers
used by your district. Some types of Functions
are Instructional Program, School Administration,
Chapter I, etc. Your specific Function numbers
are supplied by your District Office or County
Accounting Departments. Function numbers may
be letters or numbers up to 4 digits.
7) Object Example: 4110 or 4311, etc.
The actual Object numbers are the numbers used
by your district. Some types of Objects are
Office Supplies, Textbooks, Travel & Conference,
etc. Your specific Object numbers are supplied
by your District Office or County Accounting
Departments. Object numbers may be letters or
numbers up to 4 digits.
8) School Example: 001, 002, etc.
The actual School numbers are the numbers
used by your district. Your specific School
numbers are supplied by your District Office or
County Accounting Departments. School
numbers may be letters or numbers up to 3 digits.
9) Management Example: 1000, 9999, etc.
The actual Management numbers are the numbers
used by your district. Your specific Management
numbers are supplied by your District Office or
County Accounting Departments. Management
numbers may be letters or numbers up to 4 digits.
Examples of unique Account numbers might be:
98-99 01 1100 0 1110 1000 4110 175 1000
98-99 01 1100 0 1110 1000 4311 175 1000
Although the only difference is the Object number (4110 vs 4311), these are
unique account #'s.
Globally, PowerBudget can accommodate any combination of the 8 SACS fields:
(Fund, Resource, Project Year, Goal, Function, Object, School, Management).
Some examples of Accounts with allocated money:
Approp $ refers to the amount of money allocated (also known as the
Original Appropriation $).
***************************************************************
Year 98-99
Fund 01 = General-unrestricted
Resource 1100 = Lottery
Project Year 0
Goal 1110 = Regular Education K-12
Function 1000 = Instruction
Object 4110 = Textbooks
School 175 = Any School/Department
Management 1000 = Management code
Approp $ 40,000
***************************************************************
Year 98-99
Fund 01 = General - unrestricted
Resource 1100 = Lottery
Project Year 0
Goal 1110 = Regular Education K-12
Function 1000 = Instruction
Object 4311 = Other Instr. Matls
School 175 = Any School/Department
Management 1000 = Management code
Approp $ 10,000
***************************************************************
HOME
© 1997-98 Current Solutions.
All rights reserved.