ACCOUNTS (Chart of Accounts)

Each Account is unique and the program will not allow you put in a
duplicate Account number.  The terms "Account" and "Account number"
mean exactly the same thing. 

For purposes of school/department budgets, an Account number is
comprised of 5 elements.  Each Account will have:

1)       Budget Year       Example:          97-98 or 1997-98, etc.  
                              
                           You may use letters or numbers to designate
                           the Budget Year.  You MUST be consistent.
                           If you have a Budget Year of 97-98 for an
                           Account and then you use Budget Year 1997-98
                           (note the extra 19) for another Account, you
                           have actually created 2 separate budgets.
                           You may track as many separate budgets as
                           you wish, however, each separate account
                           within a budget MUST have identical Budget
                           Years. Budget Years may be letters or numbers
                           up to 7 digits. 


2)       Fund              Example:          100 or 01, etc.  

                           The actual Fund numbers are the numbers used
                           by your district.  Some types of Funds are
                           General-Unrestricted, General-Restricted,
                           Lottery, Donations, etc.  Your specific Fund
                           numbers are supplied by your District Office
                           or County Accounting Departments.  Fund 
                           numbers may be letters or numbers up to 4 digits.


3)       Program           Example:         24050000 or 1150-0000, etc.  
                           The actual Program numbers are the numbers
                           used by your district.  Some types of Programs
                           are Instructional Program, School Administration,
                           Chapter I, etc.  Your specific Program numbers
                           are supplied by your District Office or County
                           Accounting Departments.  Program numbers may
                           be letters or numbers up to 10 digits.


4)       Location          Example:         030 or 175-00, etc.
             
                           The actual Location numbers are the numbers
                           used by your district.  Your specific Location
                           numbers are supplied by your District Office or
                           County Accounting Departments.  Location 
                           numbers may be letters or numbers up to 6 digits.


5)       Object            Example:          4110 or 411001, etc.

                           The actual Object numbers are the numbers used
                           by your district.  Some types of Objects are
                           Office Supplies, Textbooks, Travel & Conference,
                           etc. Your specific Object numbers are supplied
                           by your District Office or County Accounting
                           Departments. Object numbers may be letters or
                           numbers up to 7 digits long.



Examples of unique Account numbers might be:

97-98   100   1150000   030   4110
97-98   101   2405400   030   4523


Some examples of Accounts with allocated money:


     Year             97-98
     Fund             100            = General-unrestricted 
     Program          11500000       = Instructional Program
     Location         030            = John Doe High School
     Object           4110           = Textbooks
     Approp $         40,000


     Year             97-98
     Fund             101            = Special Projects
     Program          2405400        = School Administration
     Location         030            = John Doe High School
     Object           4523           = Office Supplies
     Approp $         10,000         


     Approp $ refers to the amount of money allocated (also known as the 
     Original Appropriation $).