ON-SITE WAREHOUSE

The on-site warehouse feature is used when a site purchases and stores office/teacher supplies on-site for distribution as needed. As an example, a site may purchase $500 worth of pens, pencils, paper, etc. from a local office supply store. This is a single transaction. The $500 is expended against an Account. However, as the supplies are requested and distributed, it is necessary to track this expenditure in finer detail. Generally, tracking this finer detail is done when SubAccounts have been set up. To track these on-site supplies after the original $500 has been expended, simply enter another transaction against the SubAccount. For the Req #, fillin the word STOCK. This insures that the original account will not be debited any further, yet the SubAccount will be debited. NOTE: Any transaction can turned into an On-site warehouse transaction by entering a Y in the OnsiteWH field that is available by using the [F4] Scan option. Use [F4] Scan to bring up the transaction, then press [F4] again to zoom in and the OnsiteWH field is available near the bottom of the list. The expended amount for any transaction that has a Y in the OnsiteWH field WILL NOT be calculated in an Account balance, only in a SubAccount balance.

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