Utilities Menu

    1)      Administration

            This option is used to change the default year and change any of the names
            associated with maintaining the budget.  Same as Admin button.


    2)      Change FPLO

            NOTE:   All files EXCEPT the ACCOUNTS file will allow you to change any of the
                    fields that are displayed.  The ACCOUNTS file is special...if you wish to
                    change any part of the ACCOUNT number, you MUST use the
                    UTILITIES-CHANGE FPLO option that is available from the top MENU
                    BAR at the Splash Screen.

                      The reason for this is that each ACCOUNT may have 1 or more
                      TRANSACTIONS already posted.  Therefore, if you change any part
                      of the ACCOUNT number, the program must also change all of the
                      TRANSACTIONS that had the previous ACCOUNT number.  So the
                      only place to change any part of an ACCOUNT number is from the
                      MENU BAR - UTILITIES - CHANGE FPLO option (see APPENDIX D
                      for a screen example of the CHANGE FPLO Input Layout).


            Choosing this option will display a box to fill in.  Enter the relevant information
            and all necessary steps will be performed by the program to change an
            Account from 1 number to another.


    3)      Copy New Year

            This option is used create a new set of Accounts to be used in a new year. 
            For example, one may currently be working in Budget Year 93-94...as this year
            draws to a close, it will become necessary to create a budget for Year 94-95. 
            This can be done very simply by choosing Copy New Year option.  

            You will be prompted for the year to copy and the new year to create.  2 other
            options also exist.  


                1)  ZERO ORIGINAL APPROPRIATIONS:  You may keep the
                    appropropriation $ from the previous year or you may change them all
                    to 0.00 in the new year.  This will NOT affect any other years
                    appropriations.

                2)  BLANK COMMENTS:  You may blank out all the comments that are
                    associated with each account.  This will not affect any comments from
                    any previous year.