Transfers Menu

There are 3 option under the Transfers Menu.

    1)      FPLO to FPLO

            This option is used to transfer money from one account (FPLO) to another
            account (FPLO).

            Refer to Appendix D for an example of the FPLO to FPLO Transfer input
            screen.

            Example of a transfer:

            Assuming that the following 2 Accounts already exist:

                           Year    Fund    Program         Loc    Object  Approp$
            
            Account #1     93-94   100     1150000         030    4110    $40,000
            Account #2     93-94   100     2405400         030    4523    $10,000

            and we wish to transfer $10,000 from Account #1 to Account #2.

            To proceed with the PPLO to FPLO Transfer:  from the Splash Screen, choose
            the Menu Bar options Transfers and choose the 1st option (FPLO to FPLO)
            and you wil be prompted for the date to be used for the transfer transaction
            records.  Either change the date of click OK or ENTER to proceed.

            The FPLO to FPLO Transfer screen will be displayed.

            To transfer, click on the + button on the left side of the layout.  The cursor will
            move to the Year field and the $ aamount will be 0.00.

            Using the accounts shown above as examples, fill in the requested information. 
            Use the RETURN key or the TAB key or the mouse to move between fields.


            NOTE:   Do NOT use the ENTER key until you have entered all the information. 
                    The ENTER key is just like clicking on the DONE button.

            Before clicking on DONE, the screen should contain the following:


                           Year    Fund    Program         Loc    Object  $ Amount

            Transfer from  93-94   100     1150000         030    4110    10,000
            Transfer to    93-94   100     2505400         030    4523    



            If you need to do another transfer then click on the + button again.

            If you wish to discard a transfer, place the cursor on any field in the "to be
            discarded" record and click on the - button.

            Once you click on the DONE button, the system will ask if you wish to create
            the Transfer Records.  Unless you wish to discard these transfers, always
            answer Yes.

            Once the Transfer Records have been created, you may work with them like
            any other transaction.  You may edit or delete them.

            The FPLO to FPLO Transfer option will create 2 transaction records for each
            transfer that is done.

            Using our example, the 2 transactions that are created will contain the following
            information (using List Transactions to view the records).


            Fund    Program        Loc     Object  Description                             
Expended
    
            100     1150000        030     4110    Transfer to 2405400 4523             10,000
            100     2405400        030     4523    Transfer from 1150000 4110          -10,000 
 


            If you were to print a Budget Report/Summary report for these 2 accounts:

            Fund    Program        Loc     Object  Budget  Transfer       Current Approp

            100     1150000        030     4110    40,000  -10,000        30,000
            100     2405400        030     4523    10,000   10,000        20,000


    
            NOTES:

            1)  The ACCOUNTS file will NOT be affected in any way by doing a transfer,
                the Original Appropriation $ remains untouched.  A transfer is simply a
                special kind of transaction.  The amounts of monies that are transferred will
                always be reflected in the Transfer Amount column on the various reports.

            2)  If you try to transfer money into an account that does not exists, you will
                be asked if you would like to create the account before transferring money.

            3)  The program will automatically create the Description for FPLO to FPLO
                transfers.

    2)      Multiple FPLO's


            This option is used to transfer money from 1 or more accounts into 1 or more
            other accounts.

            Choosing this option will display a parameter box asking for a date and a
            description.

            This description will be used for all the transaction records that will comprise
            the transfer.

            Using the following accounts as examples:

            Year    Fund   Program         Loc     Object  

            93-94   100    1150000         030     4110    
            93-94   100    2505400         030     4523    
            93-94   100    2405400         030     5200

            and we wish to transfer 10,000 from 4110 to 4523 and 5,000 from 4110 to
            5200, the screen would look like this:


            Year    Fund   Program         Loc     Object  Increase       Decrease

            93-94   100    1150000         030     4110                   15000
            93-94   100    2505400         030     4523    10000
            93-94   100    2405400         030     5200    5000

            A running total will be kept at the bottom of the screen.  When you are done,
            click on DONE.  If the totals do NOT balance then the program will notify you
            and ask if you wish to proceed anyway.


    3)      Print Transfers

            This option is used to print Budget Reports for each account that has had
            Transfer activity during the CURRENT PowerBudget session.  You may choose
            this option at any time during the current PowerBudget session.