ACCOUNTS

The Accounts file stores all of the Accounts that you create.  Each Account is unique and
the program will not allow you put in a duplicate Account number.  The terms "Account
record" and "Account number" mean exactly the same thing.  An Account record or an
Account number may also be referred to as simply an "Account".

For purposes of school/department budgets, an Account number is comprised of 5
elements.  Each Account will have:

1)  Budget Year       Example:     93-94 or 1993-1994 or 1993-94.  You may use letters or
                                   numbers to designate the Budget Year.  You MUST be
                                   consistent.  If you have a Budget Year of 93-94 for an
                                   Account and then you use Budget Year 1993-1994 for
                                   another Account, you have actually created 2 separate
                                   budgets.  You may track as many separate budgets as
                                   you wish, however, each separate account within a budget
                                   MUST have identical Budget Years.

2)  Fund            Example:       100 or 01, etc.  The actual Fund numbers are the
                                   numbers used by your district.  Some types of Funds are
                                   General-Unrestricted, General-Restricted, Lottery,
                                   Donations, etc.  Your specific Fund numbers are supplied
                                   by your District Office or County Accounting Departments. 
                                   Fund numbers may be letters or numbers up to 4 digits
                                   long.

3)  Program         Example:       24050000 or 1150-0000, etc.  The actual Program
                                   numbers are the numbers used by your district.  Some
                                   types of Programs are Instructional Program, School
                                   Administration, Chapter I, etc.  Your specific Program
                                   numbers are supplied by your District Office or County
                                   Accounting Departments.  Program numbers may be
                                   letters or numbers up to 10 digits long.

4)  Location        Example:       030 or 175-00, etc.     The actual Location numbers are the
                                   numbers used by your district.  Your specific Location
                                   numbers are supplied by your District Office or County
                                   Accounting Departments.  Location numbers may be
                                   letters or numbers up to 6 digits long.

5)  Object          Example:       4110 or 411001, etc.  The actual Object numbers are the
                                   numbers used by your district.  Some types of Objects
                                   are Office Supplies, Textbooks, Travel & Conference, etc. 
                                   Your specific Object numbers are supplied by your District
                                   Office or County Accounting Departments.  Object
                                   numbers may be letters or numbers up to 6 digits long.


Examples of unique Account numbers might be:

93-94   100   1150000   030   4110
93-94   100   2405400   030   4523

Some examples of Accounts with allocated money:

    Budget Year     93-94
    Fund        100        = General-unrestricted 
    Program     11500000   = Instructional Program
    Location    030        = John Doe High School
    Object      4110       = Textbooks
    Approp $    40,000


    Budget Year     93-94
    Fund        100        = General-unrestricted
    Program     2405400    = School Administration
    Location    030        = John Doe High School
    Object      4523       = Office Supplies
    Approp $    10,000     


Approp $ refers to the amount of money allocated (also known as Originally Appropriation
$).